A 2021 survey by Ifop revealed that managers are required to attend several meetings per day. However, to address this increase, the study also shows that 70% of companies believe the quality of technological equipment in their meeting rooms has a direct impact on the productivity and effectiveness of video conferences.
SMEs and large companies alike seek to create meeting spaces that meet the specific needs of their teams, taking into account room size and the number of participants. At Speechi, we are constantly striving to improve collaboration within companies by offering interactive solutions for all types of meeting rooms.
The different meeting room configurations
There are different types of rooms where you can hold your meetings. These include:
- A huddle room: this is a small room that can accommodate about 4 people and is often perfect for one-on-one meetings, interviews, or individual video conference training. They are generally private and allow for spontaneous meetings.
- Traditional meeting rooms: these have a capacity of between 6 and 15 people. In these types of meetings, you will often find a large table in the center as well as equipment to facilitate the exchange of ideas.
- A virtual meeting room: these types of rooms are not so much equipped with furniture, but with video conferencing equipment such as a webcam, video conferencing software and an internet connection in order to participate in the meeting from home.
- A seminar room: these are rooms that can accommodate a very large number of people for conferences and can be equipped with a large table in the center or simply rows of chairs in order to accommodate as many people as possible.
The importance of equipment for your meeting room
1. The interactive touchscreen
Whether you're a child or an adult, you often love anything new. Interactive displays, with their cutting-edge technology and user-friendly interface, are no exception. For meeting rooms, choosing a display that meets your needs is crucial, and the SuperGlass range is the ideal solution for businesses. The SuperGlass +S and SuperGlass 3 displays offer rich and intuitive features tailored to professional use.
By adopting these technologies in your work environment, you can expand your workspace by integrating collaborative software like Note 2.0 to make your meetings more engaging, and also add accessories such as cameras for video conferencing with remote colleagues, or Windows OPS to switch between an Android (screen) and Windows (your PC) work environment. Remember that these screens are like giant tablets; thanks to their touchscreens, you can interact directly with the display and personalize your interface.
We offer different screen sizes depending on the dimensions of your meeting room: for smaller meeting rooms, we recommend 55” and 65” sizes; for medium-sized meeting rooms, 75” and 86” sizes; and for very large meeting rooms, we advise 92”, 98” and 105” sizes.
2. Videoconferencing systems
For businesses that are increasingly digitizing their operations, video conferencing solutions have become essential. At Speechi, we offer various types of video conferencing cameras for all meeting room configurations. For smaller rooms, we have compact and lightweight cameras that are easy to move from room to room and attach to the top of your screen using their mounting clip. Our video conferencing bar is perfect for medium-sized meeting rooms , as it integrates both audio and video for 4K video conferencing, ensuring crystal-clear communication between you and your colleagues. For larger meeting rooms, however, we offer rotating cameras like the SPE-UV510 or the SPE-CAM-VX-001, which, in addition to exceptional image and sound quality, can also intelligently track participants as they speak.
All our video conferencing cameras can be complemented by a wireless microphone like the SPE-BM21 . Like the compact cameras, it is small but very powerful, capable of capturing and transmitting sound omnidirectionally, so you will be able to hear your colleagues even when moving around the room.
3. Collaborative software
They allow teams to work together seamlessly, even if members are geographically dispersed. This is particularly relevant in companies where remote work is common. That said, in addition to the video conferencing software you may already use when your colleagues are remote, there are also collaborative software programs that can be a great way to make your meetings more organized and productive. If you work in project management and want to organize your tasks, Trello is a good online workspace option. On the other hand, if you want to annotate presentations or conduct brainstorming sessions, we offer Notes and Iolaos software, pre-integrated into our interactive displays. With specific screen-sharing systems, you can have one window open with remote colleagues on one side and another window with the collaborative software on the other.
4. BYOD/BYOM wireless solutions
Compatible with interactive screens, BYOD (Bring Your Own Device) and BYOM (Bring Your Own Meeting) solutions allow you to project the content of your PC onto your screen and save time when preparing your meetings.
In terms of BYOD solutions, you can test the ByTello Share application which allows you to share your content directly on the interactive screen in a few clicks using a code, but also devices like the Coin Coin or the HDMI replication kit for large-scale broadcasts and perfect for webinars or conferences.
Regarding BYOM, the BYOM Pro solution developed by Speechi is more powerful than BYOD because it not only allows you to share your screen, but also to connect all the audiovisual devices in the same room to create a true connected video conference. You can also regain touch functionality from your interactive screen after displaying content from your PC on the screen.
Our meeting room packages for businesses
It's important to hold a meeting in a suitable workspace with good conditions such as soundproofing, good lighting, and comfortable furniture. However, it's recommended to have videoconferencing equipment for more engaging meetings, and especially to choose your equipment based on the size of the room.
That's why we've made meeting room packages available in our online store. Among the packages specifically designed for businesses, you can find three types depending on the room size: for fewer than 8 people, between 8 and 15 people, and more than 15 people.